Scheduling is a nightmare
Your calendar lives in your head. Clients book by text, call, email. Double bookings happen. You forget cancellations.
Built for trainers, coaches, and nutritionists
Client management, scheduling, and billing in one app.
Personal trainers spend 15 hours a week on bookings, invoices, reminders, and follow-ups. Vex automates the whole loop — so you focus on coaching, not paperwork.
$500/moaverage loss to no-shows
15+ hrsper week wasted on admin
40–50%fewer no-shows with SMS reminders
The Problem
Coaching is rewarding. The admin isn’t.
Booking by text. Reminders by memory. Invoicing by Venmo. There’s a better way.
No-shows cost money
30–40% no-show rate without reminders. Each missed session is $75–150 walking out the door. You can’t fill the slot last minute.
Billing & payment is manual
You invoice monthly. Clients pay by check, Venmo, Zelle. You chase the slow ones. No recurring billing, no automation.
Follow-up falls through
Session ends. You meant to send homework. Tomorrow comes. Client doesn’t practice. Progress stalls. They churn.
The Solution
Your gym, your business, your schedule — one app.
Booking, reminders, payments, programs, and progress in one place.
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Client booking page
Share a link. Clients pick a slot. You get notified. No back-and-forth texting. Buffer time and breaks built in.
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Automated SMS reminders
24-hour and 2-hour reminders sent automatically. Reduces no-shows 40–50%. That’s real money back.
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Client portal
Clients see upcoming sessions, past workouts, progress metrics, billing. Increases engagement and retention.
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Workout program delivery
Assign programs post-session. Clients see exercises with form videos. Mark complete. You track compliance.
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Recurring billing
Charge monthly or weekly retainers automatically. No manual invoicing. Payments hit your account next day.
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Progress tracking
Weight, body composition, lifts — tracked over time. Clients see results. Motivation goes up. Churn goes down.
How Vex Compares
Trainer software, without the gym-software price.
Trainerize is for programming. Mindbody is for studios. Vex is for the solo coach who does it all.
| Feature | Trainerize | Mindbody | Vex |
|---|---|---|---|
| Price (solo) | $5/mo + $5/client | $129–349/mo | $49/mo flat |
| Booking page | Limited | Yes | Yes, built-in |
| SMS reminders | Email only | Yes (extra) | Included |
| Program delivery | Strong | Limited | Built-in with form videos |
| Recurring billing | Add-on | Yes | Built-in, Stripe |
| Client progress tracking | Yes | Basic | Charts & trends |
| Setup time | 1–2 weeks | 2–4 weeks | 30 minutes |
| Per-client fees | $5/client | Plan-tiered | Unlimited clients |
Pricing
$49/month. Unlimited clients.
No per-client fees. No setup charges. No add-on modules.
Founder pricing
VexOps Pro — Coach
$49/month
Built for solo trainers and coaches up to 5 staff.
- Client booking page
- SMS reminders (200/mo included)
- Recurring billing
- Client portal
- Workout program delivery
- Progress tracking
- Stripe payment processing
- Email support
Get Early Access
More coaching. Less admin.
Tell us about your practice. We’ll send you early access at launch.
Join the Coach Waitlist
First 100 coaches get 30 days free at launch.