Project profitability is invisible
You have 20 active projects but only know margin on 3. You’re discounting some, losing money on others, and pricing the next pitch from gut feel.
Built for small agencies & consultancies
Project profitability. Team coordination. Client billing. Unified.
Small agencies spend 30% of revenue on admin overhead. Vex cuts that in half — so your team bills more, and you finally know which projects make money.
30%of agency revenue wasted on admin
$50K–100Ktypical savings per 5-person team
2xfaster invoice-to-payment
The Problem
Where agencies leak money.
If you can’t see margin per project in real time, you’re making pricing decisions in the dark.
Team time tracking is fragmented
Devs use Jira, designers use Monday, account team uses Asana. No unified view of how time is being spent. Billing is a Friday afternoon nightmare.
Client billing is chaotic
Some clients are hourly, some fixed-fee, some retainer. Each one billed differently. Hours tracked in three places. Nothing syncs.
Team coordination is guesswork
No visibility into who’s on what. No way to see who’s overloaded vs. idle. Resource planning is a Slack thread and a prayer.
The Solution
Run the agency. Don’t let it run you.
Project margins, team utilization, flexible billing, client portals — all unified.
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Unified project dashboard
Hours, revenue, profit %, status for every project — in one view. Real-time profitability you can act on.
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Team time tracking (multi-user)
Every team member logs time to the same project. Integrates with Jira, Asana, Monday. Data syncs both ways.
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Flexible billing models
Hourly, fixed-fee, retainer, value-based — all in one system. Invoices auto-generate per client’s billing rules.
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Client portal
Clients see project status, deliverables, invoices. Cuts the “where are we?” emails in half.
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Team utilization reports
See who’s billable vs. admin. Spot bottlenecks. Plan capacity based on data, not gut.
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Profitability by project & client
Margin on every engagement. Know which clients to fire and which to grow. Adjust pricing for next round.
How Vex Compares
Agency tools, without the per-seat tax.
Harvest is great for time. Productive is great for projects. Vex does both — without charging you per teammate.
| Feature | Harvest | Productive | Vex |
|---|---|---|---|
| Price (5-person team) | $65/mo | $135–225/mo | $49/mo flat |
| Pricing model | Per seat | Per seat (tiered) | Flat (up to 5 seats) |
| Project profitability | Basic reports | Strong | Real-time per-project |
| Flexible billing | Hourly-focused | Multi-model | Hourly + fixed + retainer |
| Client portal | Limited | Yes (extra) | Included |
| Team utilization | Basic | Advanced | Real-time dashboard |
| Setup time | 1–2 days | 1–2 weeks | 1 hour |
| Integrations (Jira, Asana, Monday) | Yes | Yes | Yes, two-way sync |
Pricing
$49/month. Up to 5 seats. No per-user tax.
Scale your team without scaling your software bill.
Founder pricing
VexOps Pro — Agency
$49/month
Built for small agencies up to 5 seats.
- Multi-user team time tracking
- Project profitability dashboard
- Flexible billing (hourly / fixed / retainer)
- Client portal with deliverables
- Team utilization reports
- Jira / Asana / Monday sync
- Stripe payment processing
- Email & chat support
Get Early Access
Run a real agency P&L. Stop guessing.
Tell us about your agency. We’ll send you early access at launch.
Join the Agency Waitlist
First 100 agencies get 30 days free at launch.