Intake is paper-based
Patients fill out paper forms in the waiting room. You re-enter the data. PHI sits in a folder. HIPAA risk every step.
Built for therapists & small mental-health practices
Patient intake, scheduling, billing — HIPAA-compliant, end to end.
Therapists spend 8+ hours a week on intake forms, scheduling, and insurance billing. Vex automates it securely — so your time goes to your patients.
8+ hrsper week saved on admin
HIPAAcompliant intake & portal
40–50%fewer no-shows with SMS reminders
The Problem
You went into therapy to help people. Not to chase paperwork.
Paper forms. Missed appointments. Stalled insurance claims. Patient progress slipping between sessions. There’s a better way.
No-shows cost real revenue
30–40% no-show rate without reminders. Each missed session is $120–200 you can’t bill. No way to fill the slot last minute.
Insurance billing is a nightmare
CPT codes. Claim submission. Reimbursement tracking. Denials. Resubmissions. It’s a part-time job you didn’t sign up for.
Patient follow-up doesn’t happen
You meant to send the worksheet. You forgot. Patient doesn’t practice. Progress stalls. Sessions become ground-zero again and again.
The Solution
A practice management tool that actually feels like therapy.
Secure. Simple. Built for the way you actually work with patients.
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Secure digital intake
HIPAA-compliant intake forms. Patient fills out before the first session. Data encrypted in transit and at rest. No paper, no risk.
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Automated appointment reminders
SMS and email reminders 24 hours and 2 hours before. Reduces no-shows 40–50%. Patient confirms with one tap.
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Secure patient portal
Patients see appointments, billing balance, assigned exercises, and secure messages. HIPAA-grade access controls.
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Homework & exercise assignment
Assign worksheets, mood logs, CBT exercises post-session. Patient marks complete. You see compliance before next visit.
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Insurance billing (integrated)
Submit claims directly. Track reimbursements. Auto-follow-up on denials and stalled claims. Less time on the phone with payers.
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Payment collection
Copay collected at booking or after the session. Card on file. Patient never forgets. You always get paid.
How Vex Compares
HIPAA-grade practice management, without the legacy price.
SimplePractice and TheraNest both work. But the per-clinician pricing adds up fast for a solo practice.
| Feature | SimplePractice | TheraNest | Vex |
|---|---|---|---|
| Price (solo) | $69–99/mo | $39–91/mo | $49/mo flat |
| HIPAA-compliant | Yes | Yes | Yes, BAA included |
| Digital intake | Yes | Yes | Yes, mobile-first |
| SMS reminders | Add-on | Add-on | Included |
| Insurance billing | Yes | Yes (extra) | Integrated, auto-follow-up |
| Homework assignment | Limited | Limited | Built-in with compliance |
| Per-clinician fees | Per provider | Per provider | Up to 5 included |
| Setup time | 1–2 weeks | 1–2 weeks | 1 hour |
Pricing
$49/month. HIPAA-grade. Up to 5 clinicians.
No per-provider fees. SMS reminders included. BAA on file at signup.
Founder pricing
VexOps Pro — Therapy
$49/month
Built for solo therapists and small mental-health practices.
- HIPAA-compliant digital intake
- SMS reminders (200/mo)
- Secure patient portal
- Homework & exercise assignment
- Insurance billing & tracking
- Card-on-file copay collection
- BAA included
- Email support
Get Early Access
More patients. Less paperwork.
Tell us about your practice. We’ll send you early access at launch.
Join the Therapy Waitlist
First 100 therapists get 30 days free at launch.