Candidate pipeline is scattered
Candidates live in your ATS, your inbox, a Notion doc, and your head. Good candidates fall through the cracks. Re-engagement is hit-or-miss.
Built for boutique recruiting & staffing agencies
Candidate pipeline, placement tracking, commission automation.
Staffing agencies spend 60% of their time on admin: candidate tracking, commission math, invoicing. Vex cuts that in half — and prevents the commission disputes that erode recruiter trust.
60%of agency time goes to admin, not placements
0commission math errors with auto-calculation
2xfaster client invoice-to-payment
The Problem
You’re running a recruiting agency on spreadsheets.
Candidates in ATS, requisitions in email, commissions in Excel, invoices in QuickBooks. Math errors. Disputes. Slow placements.
Placement tracking is manual
You’re emailing clients and candidates back-and-forth. No central place tracking who’s interviewing where, what stage, what feedback.
Commission math is wrong — every time
Manual splits per recruiter. Tier overrides. Guarantee periods. Errors compound. Recruiters dispute. Trust erodes month after month.
Client communication is messy
“Any candidates for this role?” You hunt through email. Slow response. Client opens up the search to a competitor.
The Solution
Place faster. Pay accurately. Keep clients informed.
One platform from candidate sourced to commission paid.
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Candidate pipeline (simple CRM)
Every candidate tracked: sourced, screened, interviewed, placed, rejected. Auto-nurture sequences keep warm candidates warm.
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Job board + applications
Post jobs to a hosted board. Candidates apply directly. Auto-scored against your req criteria. Best matches surface first.
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Placement tracker
Match candidates to reqs. Track every interview stage. Capture feedback. Lock in start dates and guarantee periods.
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Commission automation
Define commission structure once (splits, tiers, guarantees). System auto-calculates. Recruiters see their numbers in real time. Disputes drop to zero.
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Client portal
Clients see candidate pipeline for their open reqs in real time. Cuts “any updates?” emails in half.
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Commission & invoice reports
Monthly report: placements, commissions owed, payroll-ready exports. Client invoices auto-generated from placement fees.
How Vex Compares
Recruiting software, without the enterprise contract.
Bullhorn is for enterprises. JobAdder is per-seat. Vex is for the boutique agency that needs every dollar.
| Feature | Bullhorn | JobAdder | Vex |
|---|---|---|---|
| Price (small agency) | $99–500/seat | $130/seat | $49/mo flat (up to 5) |
| Pricing model | Per seat, annual | Per seat, monthly | Flat, monthly |
| Candidate CRM | Strong | Strong | Simple, fast |
| Placement tracking | Yes | Yes | Yes, with guarantees |
| Commission automation | Add-on | Add-on | Built-in |
| Client portal | Yes (extra) | Yes (extra) | Included |
| Setup time | 4–8 weeks | 2–4 weeks | 1 hour |
| Best for | Enterprise | Mid-market | Boutique agencies |
Pricing
$49/month. Up to 5 recruiters. Math always right.
Stop paying per-seat for software that should grow with you, not bill you for growing.
Founder pricing
VexOps Pro — Recruiting
$49/month
Built for boutique recruiting agencies up to 5 recruiters.
- Candidate pipeline CRM
- Hosted job board
- Placement tracker with guarantees
- Automated commission calculation
- Client portal per req
- Auto-invoice on placement
- Monthly commission reports
- Email support
Get Early Access
More placements. Zero commission disputes.
Tell us about your agency. We’ll send you early access at launch.
Join the Recruiting Waitlist
First 100 agencies get 30 days free at launch.